Use a collection for an overlapping selection
A group such as a filmmaker retrospective may overlap with a weekend watch selection. Copying the same video into two storage folders makes that editorial organisation unnecessarily dependent on physical duplicates. A collection instead groups catalogue items, so decide which existing items belong in the selection before reorganising the files themselves.
Create the grouping and describe it
Emby’s collection guide begins from an item’s context menu with Add to Collection. You can choose an existing collection or create a new one, and the documented multi-selection workflow can add several items. A custom grouping need not match an external catalogue’s collection name. Its description can be edited through Edit metadata and the Overview field, while Edit images handles its artwork. A meaningful private selection may therefore need your own description and an image you have permission to use rather than expecting automatic metadata to explain it.
Remove membership with the collection action
To take an item out, open the collection detail screen and use that item’s menu followed by Remove from Collection. For example, a production team can remove last month’s short from a monthly review collection while retaining it in a separate director collection and its original library. Check the item in those other views after the membership change. A collection is also a browsing arrangement, so giving it a children’s title does not establish a user-access policy. Keep its membership, its presentation and the permissions on the underlying items as separate decisions when preparing a shared catalogue.
Questions, answered
Should I move a film file to add it to another collection?
The documented collection workflow adds catalogue membership through Add to Collection; it does not require a duplicate storage folder.